Preview sample formats for CoC, CTQ inspection reports, and packaging checklists.
ISO 9001 QMS • Inspection evidence • Export-ready delivery
Documentation Packages
Documentation packs that move parts through receiving: CoC, MTR/heat certs, finishing certs, CTQ dimensional reports, and first‑article packages when required.
Precision machining
5-axis capable
Inspection reports
Export-ready packaging
Proof
Evidence you can request at RFQ
Documentation reduces back‑and‑forth at receiving. Preview the pack structure and see real examples tied to projects and risk themes.
Why documentation matters
Reduce receiving friction and approval delays
Even perfect parts can get delayed at receiving when documents are missing or unclear. SEMIX treats documentation as part of the deliverable—not an afterthought.
- Clarity — documents are labeled, revision-controlled, and linked to the PO/lot.
- Completeness — we prepare the package based on your RFQ and PO requirements.
- Consistency — the same structure is used across repeat orders so receiving is predictable.
- Indexability — one PO → one indexed evidence pack so documents are easy to audit. Read how the Job Dossier is structured.
Package options
Common documentation deliverables
Statement of conformance to drawing/PO requirements with traceable identifiers (as required).
Material certificates provided when required by customer specs or PO flow-down.
Feature-based or full layout reporting depending on your requirements and CTQs.
When finishing is specified (anodize, plating, passivation, etc.), we can include supporting certificates as required.
Document bundles that survive receiving
Global receiving teams do not want “a pile of PDFs.” They want a clean bundle where revision control is obvious, certificates are traceable to the shipped lot, and inspection evidence is easy to find. SEMIX organizes documentation so your team can approve parts faster and spend less time requesting missing items.
- Single bundle per shipment with a consistent index (what is included, what revision, what lot).
- Traceability links between CoC, material certificates, finish certificates, and inspection records.
- Clear file naming so engineering, quality, and receiving teams can find items without opening every PDF.
| Deliverable | When it is typically requested | What it proves / why it matters |
|---|---|---|
| Certificate of Conformance (CoC) | Most POs (especially for export programs) | Confirms parts were built to the specified revision and requirements. |
| Material certificate (MTR / heat cert) | When material traceability is required | Links the shipped lot to a certified material source and grade/condition. |
| Finish / special process certificate | Anodize, passivation, plating, coating, heat treat (when applicable) | Confirms external processes meet the specified standard and lot traceability. |
| Dimensional inspection report | When receiving requires evidence for CTQs or first-time builds | Shows measurement results for defined characteristics using an agreed method. |
| CMM report | Complex GD&T, positional tolerances, or approval packages | Provides geometry verification aligned to datums and GD&T intent. |
| First‑article layout / ballooned drawing | Approval-driven programs, new part introduction | Ensures characteristic accountability and reduces interpretation risk. |
| Packing / labeling checklist | Kitting, assemblies, or multi-part shipments | Reduces receiving touch time and prevents mix-ups. |
How to specify documentation in your RFQ/PO (simple language)
Documentation requirements are most effective when they are written as a checklist in the RFQ or PO. If you are unsure what you need, start with a basic bundle and expand only where CTQ risk requires it.
- Required documents: CoC + MTR (if needed) + finish certs (if any) + inspection report level.
- Characteristic scope: which dimensions/GD&T need reporting (CTQs vs full layout).
- Format: PDF is standard; if you need a specific template, attach it to the RFQ.
Digital traceability and record retention
For global teams, record retention reduces future qualification work. Document bundles can be structured so repeat orders reference prior approvals, and changes are tracked by revision—not by memory.
Bundle index
Document index & traceability map (recommended)
A simple index page at the front of the documentation bundle prevents the most common receiving friction: “Which certificate matches this lot?” A traceability map makes compliance and record keeping easier for global teams.
| Item | Identifier | Linked evidence | Notes |
|---|---|---|---|
| Part | Part Number + Revision + Lot | CoC, inspection report | Defines what was built and what shipped |
| Material | Heat / batch number (from MTR) | MTR / heat cert | Shows certified grade/condition for the shipped lot |
| Special process | Process lot / cert number | Finish certificate | Defines standard/spec and traceability when finishing is used |
| Inspection | Report ID + date | Dimensional report / CMM report | Shows how CTQs were verified |
Approval packages vs repeat production
- Approval (first-time builds): include full characteristic accountability where required (layout/balloon), plus measurement method notes.
- Repeat production: focus on CTQs and the evidence your receiving team actually uses; keep bundles consistent across shipments.
Documentation samples (download & print)
To make documentation repeatable, we provide a standardized library of fill-and-print templates. You can use them as-is, export to PDF, or adapt them to customer-specific formats while keeping your internal process stable.
Evidence pack template library
Cover, index, CoC, traceability, travelers, inspection plans, NCR/CAPA, packaging checklists, and PCN templates.
Cover page template
Pack ID, PO/part/revision, shipment summary, referenced requirements, attachments list, sign-off.
Document index template
Traceability map that links every report/certificate/photo to the lot and revision.
CoC template
A buyer-friendly Certificate of Conformance that survives receiving and audits.
Inspection report front page
Measurement conditions + CTQ results summary + attachment mapping to reduce disputes.
Packaging & shipping checklist
Prevent receiving issues caused by labeling, mixing lots, damage, or missing documents.
First article
First‑article support and approval packages
Many engineering teams need first‑article evidence before releasing production. SEMIX can support first‑article style packages based on your required format.
- Ballooned drawing for measurement traceability.
- Measurement records for critical features and required characteristics.
- Photographic evidence when requested (e.g., markings, packaging, special features).
Important: Tell us your first‑article expectations in the RFQ stage so we can plan measurement time and reporting format.
What to specify
PO/RFQ checklist for documentation
To receive the right documents without delay, specify the following:
- Drawing revision and any referenced specs.
- Required documents (CoC, MTR, inspection report, first-article package, finishing certificate).
- Inspection scope (CTQs vs full layout) and sample size.
- Packaging requirements (labeling, kitting, serial numbers, clean handling).
Example PO language (clear, short, enforceable)
If you need your internal teams to receive parts without rework or email back‑and‑forth, the PO should state documentation expectations explicitly. Here is a simple structure you can adapt:
Documentation required with shipment: 1) Certificate of Conformance referencing PO number and drawing revision 2) Material certificate (MTR/heat cert) for the shipped lot 3) Dimensional inspection: report CTQs listed on drawing (or attached KC list) 4) Special process certificates: [anodize/passivation/plating/heat treat] per drawing notes 5) Packaging/labeling per attached instructions (if applicable)
File naming that scales (recommended)
Consistent file naming makes it easier for engineering, quality, and receiving to locate evidence. A simple convention:
[PO]_[PartNumber]_[Revision]_[Lot]_[DocumentType].pdf Example: PO12345_ABC-001_RevC_Lot01_CoC.pdf PO12345_ABC-001_RevC_Lot01_MTR.pdf PO12345_ABC-001_RevC_Lot01_CMMReport.pdf
Leadership, facility, and metrology
These pages strengthen buyer trust signals (E‑E‑A‑T) and help procurement teams qualify SEMIX as a Vietnam CNC machining supplier.
Clear ownership for engineering, quality, and delivery decisions across global programs.
Location context, audit readiness, export-ready operations, and what buyers can request.
CTQ measurement planning and reporting that reduces receiving friction.
How we manage document control, nonconformance, and corrective actions.
CoC, MTR (as required), inspection reports, and first-article support.
Anonymized evidence showing workflow by industry.