What documents ship with CNC machined parts?

Common deliverables include a Certificate of Conformance, material certificates (MTR/heat certs) when required, finishing or special process certificates when applicable, and dimensional inspection reports (including CMM reports for GD&T where needed). The bundle is defined during RFQ/PO.

How do I request a first-article package?

Request a first-article or layout package in your RFQ/PO. Include the drawing revision, CTQs requiring reporting, and any required template (ballooned drawing, characteristic accountability, CMM report). SEMIX can align the package to your receiving process.

How should documentation be organized for easy receiving?

Best practice is one indexed bundle per shipment with clear revision control, traceability links between CoC/material/finish/inspection records, and consistent file naming so receiving and quality teams can review quickly.

Documentation • Buyer-ready formats

Documentation Samples

Preview the layout of common deliverables—CoC, CTQ reports, and packaging checklists—so your receiving team knows what to expect.

A standardized set of fill-and-print templates that help you package quotes, manufacturing records, inspection results, and shipment documentation in a way that reduces receiving friction and accelerates approvals. Use these templates as a starting point and adapt them to your QMS and customer flow-down.

Documentation packages Request a Quote Evidence pack starter kit Download sample PDF

Print‑readyRevision‑controlledBuyer‑friendlyAudit‑ready

Documentation templates (buyer-facing samples)

These samples show the structure SEMIX uses for buyer-ready evidence packs (CoC + CTQ plan + final inspection + packaging checklist). Fields are illustrative; we adapt them to your drawing and CTQs.

Certificate of Conformance (CoC)

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CTQ Inspection Plan

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Final Inspection Report

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Packaging & Shipping Checklist

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Template preview: Certificate of Conformance (CoC)

Document control

Keep this page traceable: Evidence Pack ID + Document ID + revision + approval state.

Evidence Pack ID

Document ID

Document revision

Document title

Shipment identification

Supplier

Customer

Purchase Order (PO)

Shipment ID / Tracking

Part number

Revision

Quantity shipped

Ship date

Evidence Pack ID (if applicable)

Conformance statement

Statement of Conformance: We certify that the parts listed above were manufactured and inspected to the requirements specified in the referenced purchase order and drawing/model revision, and are released for shipment as conforming to those requirements, except as noted below (if applicable).

Referenced drawing/model

Referenced specifications / PO notes (if any)

Scope confirmation

Dimensional requirements met per attached inspection report(s)
Material requirements met per attached MTR / heat certificate(s)
Finish / special process requirements met per attached certificate(s)
Packaging / labeling requirements met per attached packaging checklist
Documentation requirements met per evidence pack index

Exceptions / approved deviations (if any)

Leave blank if none. If a deviation was approved, attach the approval and reference it here.

Deviation / waiver ID	Description	Customer approval reference

Conformance decision rule reference (optional)

If your PO/quality flow-down specifies a decision rule or reporting requirement, state it here or reference the inspection report/FAI. This helps prevent receiving disputes about rounding and near-limit results.

Decision rule / reference text

Approval workflow

For controlled documents, record Prepared / Reviewed / Approved and keep the signed PDF with the evidence pack.

Prepared by (name)

Role / title

Date

Reviewed by (name)

Role / title

Date

Approved by (name)

Role / title

Date

Template preview: CTQ Inspection Plan

Document control

Keep this page traceable: work order / pack ID + template ID + revision + approval state.

Evidence Pack ID

Document ID

Document revision

Document title

Header

Part number

Revision

Customer / PO

Inspection level

Measurement conditions (temperature, stabilization, etc.)

Characteristic table

Use characteristic IDs that match your ballooned drawing. Keep language identical to the drawing wherever possible.

Char ID	Feature / description	Requirement	Method / gage	Sampling	Decision rule	Reaction plan

Decision rule examples (choose and state explicitly)

Simple acceptance: accept if measured value is within tolerance (no uncertainty consideration).
Guard banding: accept if measured value is within tolerance minus an agreed guard band (reduces false accept risk).
Shared rule: define how rounding is handled and what report resolution is used.

Decision rule applied for this plan

Acceptance / decision rule (near-limit guidance)

Buyer-facing policy snippet you can include in reports to reduce disputes about rounding and measurement uncertainty (common in US receiving). Customize per PO/flow-down.

Decision rule used

Expanded uncertainty U (optional)

Policy snippet (copy into inspection report / FAI as needed)

Reference framing: ISO 14253-1 decision rules for proving conformity; ILAC-G8 guidance on decision rules; uncertainty concepts aligned with GUM/NIST TN 1297. (Use customer-specified requirements if provided.)

Approval workflow

For controlled documents, record Prepared / Reviewed / Approved and keep the signed PDF with the evidence pack.

Prepared by (name)

Role / title

Date

Reviewed by (name)

Role / title

Date

Approved by (name)

Role / title

Date

Template preview: Final Inspection Report

Document control

Keep this page traceable: Evidence Pack ID + Document ID + revision + approval state.

Evidence Pack ID

Document ID

Document revision

Document title

Header

Customer

PO / Contract

Part number

Revision

Lot quantity

Inspection date

Inspection report ID

Measurement conditions

Environment (temperature)

Stabilization / soak time

Primary measurement method

Primary gage / CMM ID

Decision rule (if applicable)

CTQ results summary

List CTQs first. Attach detailed reports for full dimension sets.

CTQ ID	Requirement	Result	Method	Pass/Fail	Notes

Attachments (report files)

Attachment	File name	What it contains
CMM report
Datasheet / hand measurement table
Functional gage record
Photos (if relevant)

Nonconformances (if any)

If nonconformances exist, link to NCR/deviation documents and customer disposition.

NCR / deviation ID	Description	Disposition	Customer approval

Acceptance / decision rule (near-limit guidance)

Buyer-facing policy snippet you can include in reports to reduce disputes about rounding and measurement uncertainty (common in US receiving). Customize per PO/flow-down.

Decision rule used

Expanded uncertainty U (optional)

Policy snippet (copy into inspection report / FAI as needed)

Approval workflow

For controlled documents, record Prepared / Reviewed / Approved and keep the signed PDF with the evidence pack.

Prepared by (name)

Role / title

Date

Reviewed by (name)

Role / title

Date

Approved by (name)

Role / title

Date

Template preview: Packaging & Shipping Checklist

Document control

Keep this page traceable: Evidence Pack ID + Document ID + revision + approval state.

Evidence Pack ID

Document ID

Document revision

Document title

Shipment header

Customer

Part number

Revision

Total quantity

Ship date

Tracking / BOL / AWB

Packaging requirements

Parts protected from contact (separators, trays, wraps)
Cosmetic surfaces protected (no rub marks)
Corrosion protection applied where required (VCI/oil/desiccant)
Cleanliness / contamination controls applied (if required)
Parts segregated by lot / revision (no mixing)

Packaging notes

Labeling

Each box labeled with PN, Rev, Qty, PO, supplier, date
Lot/serial mapping is correct (if applicable)
Any handling labels applied (fragile, orientation, ESD)

Documents included

Evidence pack cover + index
Certificate of Conformance (CoC)
Material certificates (MTR)
Inspection report(s)
Special process certificates (if applicable)

Document delivery method

Box / pallet record

Box #	Qty in box	Gross weight	Dimensions	Notes

Photo evidence (recommended for export / delicate parts) Photo file names / links

Approval workflow

For controlled documents, record Prepared / Reviewed / Approved and keep the signed PDF with the evidence pack.

Prepared by (name)

Role / title

Date

Reviewed by (name)

Role / title

Date

Approved by (name)

Role / title

Date